For aviation parts distributors ASA-100 FAA AC 00-56 AS9120B AS6174 / AS6081

A part you cannot document is a part you cannot sell.

You already paid for it. It is sitting in your rack. And every customer who asks for full traceability is a sale you cannot make.

See it on your own trace package → 30 minutes · your paperwork, not our sample data

✓ Your documents are never used to train AI models · never shared · yours to delete. How we handle your data →

SEC 01 · The moment that costs you money At the dock

Receiving is the last moment the missing paperwork is still your vendor's problem.

Rejected

Reject it at the dock

They fix it.

You hold payment. You send it back. You make them produce the cert.

Accepted

Accept it

And you own it.

The leverage is gone the moment your inspector signs. The problem is yours now.

The expensive version is the one nobody sees coming

The package comes in incomplete. Nobody catches it. The part goes into stock and sits there. Six months later a customer finally orders it, someone pulls the file, and the mill cert was never there.

Now you are chasing a vendor who has stopped answering. Your customer is waiting. And you paid that invoice five months ago, so you have no leverage left.

So you eat it. Dead inventory, an unhappy customer, and a week of somebody's life spent on emails.

SEC 02 · Why it happens to good people Appendix A · One matrix · Every shipment

The job is impossible to do perfectly, by hand, forever.

Before your inspector can accept a shipment, he has to answer a question that is harder than it looks.

What documents does Appendix A require for this part, from this source, in this condition, and is every one of them here, complete, and signed?

Appendix A is not a checklist. It is a matrix. What it requires changes depending on where the part came from and what condition it is in, and it has one column for what you need at receipt and another for what has to ship out with the part.

So he is holding five or six documents, running a matrix lookup in his head, confirming each required document is actually present, confirming each one is actually signed, and cross-checking that the heat lot and the quantity and the part number agree across all of them.

By eye. Usually at the end of the day. Usually alone.

Nobody is lazy. The task is simply not one a human should be doing unassisted on every shipment, forever.

SEC 03 · What it does Before he signs

Drop the package in. Get an answer in thirty seconds.

Your inspector uploads the whole incoming package. The certs, the mill cert, the test report, the 8130-3, the packing slip, the purchase order.

It works out what the standard actually requires for that part, from that source, in that condition. Then, before he signs, it tells him three things.

✕

What is missing.

The documents the matrix requires that are not in the package.

!

What is incomplete.

Present, but unsigned, unstamped, or not filled in. A maintenance release that is stamped instead of signed is not a valid release, and it is one of the most common things a distributor gets wrong.

≠

Where they disagree.

Heat lot, quantity, part number, or spec revision that do not match across the documents.

Accept or reject in thirty seconds, with the requirement it fails cited, and the record kept with a name on the approval.

It does not replace your inspector. He still signs. It means the mistake gets caught while it is still fixable, and still somebody else's problem.

SEC 04 · Your data Straight answers

Your paperwork is your business. It stays that way.

You are about to upload vendor names, part numbers, prices, and customer paperwork to somebody else's system. If you were not asking who sees it, we would worry about you. So here are the answers, before you have to ask.

Your documents never train an AI model. Not ours, not anyone's. The AI reads your package to produce your answer, and that is the end of it. Our AI provider is contractually barred from training on customer data.

Nobody else sees your paperwork. Every account is isolated. Your vendors, your parts, your prices, and your problems are not visible to any other customer, and we never sell or share data with anyone.

Your records stay yours. Export everything whenever you want. Ask us to delete your data, and it is deleted.

Hosted on US soil, ITAR-aware by design. Our servers are located in the United States and administered by US persons. We teach ITAR compliance for a living, and we run our own house by the same rules. If your parts carry export-controlled technical data, raise it at the demo and we will walk through exactly how it is handled.

Have a security questionnaire? Send it before the demo and we will return it completed, line by line.

Data handling · recordPlain English
✓Used to train AI modelsNEVER
✓Visible to other customersNEVER
✓Sold or shared with anyoneNEVER
✓Server locationUNITED STATES
✓Administered byUS PERSONS
✓Connections encryptedALWAYS
✓Card numbers on our serversNEVER · STRIPE ONLY
✓Export and delete on requestALWAYS
Ask us any of this again, in person, at the demo
SEC 05 · The audit finding you are already getting ASA-100

The same gap that costs you inventory is the one your auditor writes up.

ASA publishes its own list of the most frequent corrective actions it issues in ASA-100 audits. At the top of that list:

ASA · Most frequent ASA-100 corrective actions

"Incomplete traceability documentation."

NO. 1 FINDING

Missing. Not wrong, not mismatched. The most common finding in the entire standard is a document that should have been in the package and never was.

Two problems. One fix. The trace package that protects your inventory is the same trace package your registrar samples.

SEC 06 · The full picture Three exposures · Same audit · Same day

The inspector is qualified. The system checks his work. And you can prove both.

ASA-100 does not only require complete documentation. It requires that your inspection personnel are trained and authorized, that your staff have been trained on suspect unapproved and counterfeit parts, and that you can produce the records to prove it. Missing or incomplete training records are a routine finding.

Three exposures. Same audit. Same room. Same day.

At the dock

Trace verification at receiving

Catches the incomplete package at the dock, while it is still the vendor's problem.

Named in the standard

Counterfeit parts avoidance

The suspect unapproved parts and counterfeit training the standard asks for by name. Built on AS6174 and AS6081.

The authorization

Receiving inspection and traceability

Makes your inspector authorized under the standard, not just experienced.

The proof

Audit-evidence package

One export. Training records with dates, hours, and instructor. Acknowledgments. The evidence a registrar accepts.

We do not sell courses and we do not sell software. We install capability, and it stays after we leave.

SEC 07 · Who this is for Accredited distributors

Built for accredited distributors.

ASA-100 accredited FAA AC 00-56 listed AS9120B certified ISO 9001 with aerospace customers who audit your incoming paperwork themselves

If you take material in, certify it, and ship it back out, the paperwork is your product. This protects it.

SEC 08 · Credibility 20 years · Aerospace quality

Built by someone who has been on both sides of the table.

WT

Will Trikha

Founder · QMS Learning · 20 years aerospace quality

Verify on LinkedIn

Will Trikha spent twenty years in aerospace quality management and auditing. AS9100D, ITAR, counterfeit parts, and the receiving docks where all of it either works or does not.

This was not designed by software people who read the standard. It was designed by someone who has written the finding.

THE DEMO Tue · Wed · Thu · 10AM to 4PM PST

Bring us a messy one.

Bring the trace package you had to chase. The one that took three weeks and four emails to close out. We will run it live and you can tell us what it caught and what it missed.

Thirty minutes. Your paperwork, not our sample data.

Book a demo → 30 minutes · Tue · Wed · Thu